Strategic Documentation
Ensuring Effective Governance - Note all policies are reviewed regularly.
Standing Orders
Parish councils are not legally required to create Standing Orders, but the Local Government Act 1972's provisions are often insufficient. Therefore, Standing Orders help regulate practical arrangements and ensure compliance with statutory requirements.
When adopted, Standing Orders should include any necessary statutory procedures to avoid referencing legislation separately. These orders must not override or conflict with legal requirements. Once established, parish councils must follow their Standing Orders unless they modify or suspend them by resolution.
Financial Regulations
Arrangements for proper administration of financial affairs
Parish councils are subject to various Accounts and Audit Regulations made pursuant to the Local Audit and Accountability Act 2014.
Financial control arrangements for local authorities are normally given the title ‘financial regulations’. Whatever the size of a parish council’s budget and annual expenditure, it is essential that robust financial controls and checks are built in to its governing arrangements.
Action Plan
An action plan outlines steps to achieve a goal. For local government, this may include improving services, boosting community engagement, or addressing local issues. A clear action plan helps officials prioritize tasks, allocate resources, and monitor progress.
Asset Register
An asset register records all physical assets owned by the First Tier of Local Government, including buildings, vehicles, equipment, and land. It helps track assets, monitor their condition, and plan for maintenance and replacement, making it essential for asset management and financial planning.
The tools do we use to enable a good local council??
Business Continuity Plan
A business continuity plan is necessary for the First Tier of Local Government to maintain essential services during disruptions. This plan describes the procedures and protocols designed to reduce the impact of threats or disasters on government operations. With a thorough business continuity plan, the First Tier of Local Government can maintain public services, safeguard critical infrastructure, and ensure resident safety.
Budget and planning
The budget for the First Tier of Local Government for the years 2024 and 2025 is crucial for providing essential services to the community. It is important to carefully allocate funds to ensure that resources are used efficiently and effectively. By planning and managing the budget effectively, the First Tier of Local Government can meet the needs of the residents and promote the overall well-being of the community.
Co-option Application Form
The co-option application form for Local Government lets individuals apply for council positions. Candidates provide personal info, qualifications, and reasons for wanting to serve, aiding the council in appointing members.
How we behave . . words too clumsy
Code of Conduct
A code of conduct for local government outlines rules for elected officials and employees, ensuring ethical and transparent actions that serve the community. Following this code helps maintain trust and accountability with constituents, fostering positive relations between government and public.
Civility and Respect
Civility and respect are crucial for harmony and productivity in Local Government. By treating everyone with courtesy, we encourage collaboration and value all voices, leading to better decisions and a stronger community.
Complaints Procedure
Complaints procedures are vital for Local Government. Follow your local council's guidelines to ensure your complaint is handled promptly. This process helps enhance local services and benefits the community.
Respect for those around us
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Community Engagement Policy
Community engagement in local government is crucial for a strong, inclusive community. By involving residents in decision-making through public consultations and forums, policies and services can better meet community needs. Prioritizing engagement builds trust, transparency, and collaboration, leading to a more vibrant and connected community.
Disciplinary and Grievance Policy
The First Tier of Local Government implements disciplinary and grievance policies to ensure fair and consistent treatment of employees. These policies establish procedures for addressing misconduct or poor performance and provide a framework for raising workplace concerns. Clear policies help maintain a positive working environment and promptly address issues.
Equal Opportunities Policy
Equal opportunities policy in the context of the First Tier of Local Government ensures that all individuals have the same opportunities for employment, promotion, and training regardless of their gender, race, age, disability, or any other protected characteristic. This policy aims to create a fair and inclusive work environment where everyone has the chance to succeed based on their skills and abilities.
Freedom of information
The Freedom of Information policy in the context of the First Tier of Local Government is essential for promoting transparency and accountability. This policy ensures that citizens have the right to access information held by their local government, allowing them to make informed decisions and hold their elected officials accountable. By promoting openness and access to information, the Freedom of Information policy helps to build trust between the government and the community it serves. It also allows for greater public participation in the decision-making process, ultimately leading to a more democratic and responsive government.
Grant Awarding Policy
The grant policy for the First Tier of Local Government details the criteria and process for allocating funds to community projects. It ensures transparency and supports initiatives that positively impact the local area. By adhering to this policy, resources are effectively allocated to projects that align with community priorities and benefit residents and stakeholders.
Forms and certificates
what are these for??
Grant Application Form
When applying for a grant from the First Tier of Local Government, it is important to carefully fill out the grant application form. This form will ask for detailed information about your project or program, including the goals, budget, and timeline. Be sure to provide all necessary documentation and follow the guidelines outlined in the application form to increase your chances of receiving funding.
Insurance Public Liability Certificate
A public liability certificate is an important document that provides protection for the First Tier of Local Government. It ensures that the council is covered in the event of any claims made against them for property damage or personal injury. This certificate is essential for the council to carry out their duties and responsibilities effectively, giving peace of mind to both the council and the public.
Internal Review Check list
An internal review checklist is an essential tool for the First Tier of Local Government to ensure that all processes and procedures are being followed correctly. This checklist helps to identify any areas that may need improvement and ensures that the government is operating efficiently and effectively. By regularly reviewing and updating this checklist, the First Tier of Local Government can continue to provide high-quality services to its residents and maintain transparency and accountability in its operations.
General Risk Assessment
General Risk Assessment is a crucial process in the context of the First Tier of Local Government. It involves identifying, analyzing, and evaluating potential risks that could impact the organization's ability to achieve its objectives. By conducting a thorough risk assessment, local governments can proactively manage risks and implement strategies to mitigate them, ultimately ensuring the safety and well-being of their communities.
Lone Working Policy
A lone working policy is essential for ensuring the safety and well-being of employees who work independently in the First Tier of Local Government. This policy outlines procedures and guidelines for lone workers to follow, such as regular check-ins, emergency contact information, and risk assessments. By implementing a comprehensive lone working policy, the First Tier of Local Government can protect its employees and create a secure working environment.
Petition Policy
In the First Tier of Local Government, petition policy plays a crucial role in allowing residents to voice their concerns and opinions on various issues affecting their community. Petitions are a formal way for citizens to request action or change from their local government, and can address a wide range of topics such as infrastructure improvements, public services, or environmental issues. The process for submitting a petition may vary depending on the specific policies of the local government, but typically involves collecting a certain number of signatures from residents in support of the petition. Ultimately, petition policy helps to ensure that the voices of the community are heard and considered in the decision-making process of the First Tier of Local Government.
Email Privacy Notice
As a resident of the First Tier of Local Government, we take your privacy seriously. This email serves as a notice that any personal information collected from you will only be used for official government purposes and will not be shared with any third parties without your consent. Your privacy is important to us, and we are committed to protecting it in accordance with all relevant laws and regulations.
Procedural Document to cover Key Financial Actions
A Procedural Document is essential for covering Key Financial Actions within the First Tier of Local Government. This document outlines the steps and guidelines for handling financial matters such as budgeting, revenue collection, expenditure approval, and financial reporting. By following this document, local government officials can ensure transparency, accountability, and efficiency in managing public funds.
Scheme of Delegation
The Scheme of Delegation in the context of the First Tier of Local Government refers to the allocation of decision-making powers and responsibilities to different levels of authority within the local government structure. This scheme outlines the specific roles and functions of the various bodies and individuals involved in governing the local area, ensuring that decisions are made efficiently and effectively. By clearly defining the delegation of powers, the Scheme of Delegation helps to streamline the decision-making process and ensure accountability within the local government system.
Staff and Councillor Training and Development Policy Quality
Staff and Councillor Training and Development Policy is crucial in the context of the First Tier of Local Government. This policy aims to provide ongoing training and development opportunities for both staff members and councillors to enhance their skills and knowledge in order to better serve the community. By investing in training and development, the First Tier of Local Government can ensure that its employees are equipped to address the complex challenges facing their communities and make informed decisions that benefit the public. Additionally, this policy helps to promote a culture of continuous learning and improvement within the organization, leading to a more effective and efficient government.
Vexatious Complaints Policy
A Vexatious Complaints Policy is a necessary tool for the First Tier of Local Government to manage and address complaints that are deemed to be frivolous, repetitive, or made in bad faith. This policy helps ensure that resources are used effectively and efficiently to address legitimate concerns and maintain a fair and transparent complaints process. By having a clear policy in place, the First Tier of Local Government can effectively handle vexatious complaints and protect the integrity of their complaints system.
Councillors Agenda Reporting Sheet
The Councillors Agenda reporting sheet is a crucial document in the First Tier of Local Government. It is completed by Councillors to provide the Clerk a detailed overview of the back ground of a topic Councillors wish to be discussed at a meeting. It assists in giving clear information on cost and implications. This sheet helps
councillors understand the level of detail the clerk requires to create an agenda item
Contact us: clerk@horningshamparishcouncil.gov.uk
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